Council   Minutes

Welcome to the Council Meeting Minutes page for Cottage Grove Estates. Here you will find summaries of the decisions made by the Council in support of our stated Objectives and Mission. Publishing these minutes keeps the Owners informed of actions taken by the Council on their behalf. Owners may submit comments on issues discussed or topics for the next Council meeting. 

 

Minutes for Council meeting 2 July 2025

Meeting Started at 13:00 18 June 2025
Council in Attendance
● Russ Spencer
● Richard Gallant
● Doug Wilkie
● Natalie Flack
● Jeannine Hope
● Sharon Desilets absent

 

Minutes of 08 June 2025 adopted - MOVED: JEANNIE

/ SECONDED: NATALIE/PASSED BY UNANIMOUS VOTE

 

UNIT 1 REQUEST TO CHANGE BAY WINDOWS
Unit #1 requested to change bay windows to have no muntin bars. Richard provided details as to why
they wish to have no bars. Richard then left for the council to discuss.
Request was granted, however any tint applied must be gray to match existing window tints.
This will be the community standard in the future.

INSURANCE
Just a note premium and deductible reduced 

CITY OF CHILLWACK NEW WATER METER
Russ contacted the City. It is possible we have a leak, they need a little more data. Once we have
confirmation of a leak, we will have the city try to locate the problem.
ENTERGATE SYSTEM
The phone number has been changed and the new number sent to all units Things are generally
working well although a few issues did come up due the age of the equipment and wiring.

MAILBOXES
Jeannie did some research and received some information from Shane Corley as to the replacement of
the mailboxes. It turns out that we can have blocks of mailboxes replaced, cost runs from $300 to $600
per unit depending on the number of boxes.
It is also possible that Canada Post will install a community mailbox. Shane started this process. Jeannie
will follow up with Canada Post.
LANDSCAPING
General discussion around alternatives to the current grass, it was noted most of the lawns are in rough
shape and an alternate ground cover might be a better choice. Unit #1 has offered to try the alternate
around the new Telus box.
CRACK SEALING
Doug received a quote for crack sealing of 1600.00. Council discussed this and moved to go ahead and
get the work done. RICHARD MOVED/NATALIE SECONDED/PASSED UNANIMOUS VOTE
COMMITTEE UPDATES

● Social committee both the coffee and Canada day events, were well attended and very
successful Please review the Notice board for upcoming events
● Doug showed the council a mock up of the website, privacy and content were discussed. Doug
will continue research and development. He will also look into costs.
BYLAW COMMITTEE UPDATE
Richard reviewed the proposed bylaw changes and answered questions about changes. A minor
change was suggested and added.
Motion to approve proposed changes - MOVED: DOUG / SECONDED: JEANNIE/PASSED BY UNANIMOUS VOTE
Proposed changes will be sent out to the community on or around Aug 11, 2025, with an
information/question and answer meeting to be held Aug 16 2025.

It was noted that although discussion can be had, no changes can be made to the proposed bylaws at
the special general meeting.
Natalie will contact the church to see if we can lower the cost to rent the hall for the vote.
Next meeting at Unit 12, August 7th, at 10:00 am
Meeting adjourned at 14:45 2 July 2025